Home
 
 
My my My my
 
 
 
 
 
 

Simbury Youth Hockey Association (SYHA) Record Rention Policy

Approved August 8, 2017 (new policy as required by USAH)

To download a copy of this policy, please click HERE

Policy – Simsbury Youth Hockey Association (SYHA) shall retain records in an orderly fashion for time periods that comply with legal and government requirements.

Record Retention Guidelines – The information listed in the retention schedule below is intended as a guideline and may not contain all the records SYHA may be required to keep in the future.  Questions regarding the retention of documents not listed on this chart should be directed to the SYHA President.  The following holding periods shall be used for the maintenance of the documents listed below:

Accounting Records

 

Accounts Payable

7 Years

Accounts Receivable

7 Years

Audit Reports

Permanent

Chart of Accounts

Permanent

Expense Reports

7 Years

Financial Statements (Annual)

Permanent

Fixed Asset Purchases

Permanent

General Ledger and General Journals

Permanent

Purchase Requisition & Orders

7 Years

Tax Returns and Working Papers (IRS 990)

Permanent

 

 

Bank Records

 

Bank Reconciliations

3 Years

Bank Statements

7 Years

Canceled Checks

7 Years

Electronic Payment Records

7 Years

Petty Cash Vouchers

3 Years

 

 

Corporate Records

 

Board Minutes

Permanent

Bylaws, Articles of Incorporation

Permanent

Business Licenses

Permanent

Contracts – Major and Minor

7 Years

Software Licenses and Support Agreements

7 Years (Post Obligation)

Legal & Tax Correspondence

Permanent

Insurance Policies, Accidents, Claims

Life + 4 Years